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Is a company secretary necessary?

According to the Hong Kong Companies Ordinance, every company should have a company secretary, so the appointment of a company secretary is mandatory. The company secretary is responsible for maintaining the statutory documents, including the registration of shareholders and directors, preparing the agenda and convening the minutes of the board meeting and annual shareholders meeting, transferring shares, monitoring changes in relevant legislation and regulatory environment and taking appropriate actions, and interacting with lawyers and auditors connection. Company secretaries are the company’s designated representatives on legal documents, and they are responsible for ensuring that the company and its directors operate within the scope of the law. The identity of the company secretary can be an individual or a corporate body. If it is an individual, it must usually live in Hong Kong; if it is a corporate body, it must have a registered office or place of business in Hong Kong. Note that the sole director of a private company cannot serve as the company secretary, so a one-person company usually uses the company secretarial services of an accounting firm. Many company secretarial services also provide services such as address and phone number, so as not to miss the notice issued by the government.

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